Job Details

Education Support Professionals - ESP/Classified - Other

Job Number 200#######

Start Date

Open Date 09/18/2024

Closing Date

TRANSPORTATION BUDGET & ANALYTICS TECHNICIAN

SUMMARY DESCRIPTION

Under direction of the Transportation Director the Budget & Analytics Technician reviews, researches, implements, evaluates and analyzes statistical and informational data pertaining to the goals, objectives, and priorities for the Transportation Department; the Technician works directly with transportation administrators to maintain and improve transportation operations, fleet services, and service programs; initiates documents for presentation to the District Board of Trustees and outside agencies. Uses expertise to develop the electronic, technical, and logistical dimensions of transportation data and analytics for service improvements; applies them in logistics development, and fund allocation; works with transportation budget and accounting staff to implement, maintain and improve position budgeting, position control, integrated budget preparation, budget item detail, budget reporting; and serves as a liaison for the Transportation Department with other District business divisions; responsible for transportation accounting costs to ensure proper recording and ability to report necessary information for decision making; responsible for identifying expense and funding trends and problems; examines, records, and summarizes Transportations costs, including products and services. Assists Transportation Administrators in budget planning and improving cost efficiency. Records and classifies expenditures to create financial statements for the Transportation Department; analyze and develop resolution plans in combination with operational administrators to develop new reports. Assists with the implementation of written processes and procedures; compiles reports and prepares charts, graphs, and diagrams to display the data and analyses; assists in the development and maintenance of queries and reports. Assists in developmental and/or recurring assignments in support of the Transportation Department division centralized procurement activity. These assignments can involve sourcing and vetting vendors, negotiating contracts, and presenting results to Transportation Administrators. Works collaboratively with other department and division staff.

EXEMPLARY DUTIES/RESPONSIBILITES

• Communicates data analysis findings and research information making complex statistical elements "user-friendly" for data users.
• Develops custom reports from a variety of databases and assists in the development of a highly functioning management data system.
• Develops and tracks project and process timelines and prioritizes accordingly.
• Composes correspondence independently on a variety of matters including those of a confidential nature.
• Continuously monitors and evaluates the quality, responsiveness, efficiency and effectiveness of assigned transportation service programs, service delivery methods, processes, and procedures.
• Utilizes new and existing data to make recommendations that may lead to improved Transportation services.
• Assists Transportation Administrators with implementation of the District's mission and goals.
• Compiles reports, prepares charts, graphs, and diagrams to display the data and analysis.
• Participating in and contributing to final decisions that have direct and moderate to significant impact on department.
• Develop strategic and tactical performance metrics.
• Makes recommendations to improve process using process modeling, data flow analysis and benchmarked best practices.
• Perform fact based, data driven analysis, and modeling on significant amounts of data for the purpose of turning it into actionable information.
• Produce effective written and oral presentations of information designed to communicate clearly to audience or end user.
• Think strategically and analyze information to provide meaningful insights into process and service.
• Think creatively and contribute to developing strategy and structuring of the department.
• Consolidates, computes, and distributes statistical information in report form.
• Maintains records for fuel, mileage, and maintenance reporting.
• Assists in the preparation of the department's annual budget.
• Work independently and in groups.
• Manage all formal bid purchases, less formal solicitations, and requests for quotations.
• Assist in sourcing and reviewing vendors.
• Assist in creating purchasing contracts.
• Presenting results to decision makers
• Assist in the procurement of supplies and services for all Transportation divisions.
• Assist in reviewing specifications to determine proper requirements to include in solicitations.
• Assists in supporting Buyers throughout formal, sealed bid or proposal process for compliance.
• Assist in creating bid and quote tabulations.
• Assist in reviewing formal and informal solicitations.
• Assist in drafting of reports for Board meetings to award contracts.
• Perform other related and assigned duties, as necessary.

Minimum Qualifications /EMPLOYMENT STANDARDS

Education/Experience: Any combination of education and experience that could likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:

1. Associates Degree or above in management, business, finance, accounting, or related field from an accredited college or university, with extensive course work in statistical analysis, finance or budget management, or business management and two (2) years of directly applicable experience in a public or private agency environment.

OR

1. Four (4) years of experience in a business, finance, operational, or transportation related environment performing duties of a nature similar to the specialty for which application is made and which provided working knowledge of the pertinent laws, rules and regulations governing the specialty for which application is made. Experience in an accounting, business, project management, or administrative environment is desirable.

Licenses/Certificates: Possession of a valid Nevada Commercial Class A or B License with Air Brake, Passenger and School Bus Endorsements or the ability to obtain; current medical certificate or ability to obtain; valid First Aid and CPR Certificates or ability to obtain. Must be physically able to operate a school bus and motor vehicle with a driving record acceptable to the District; possession of or ability to obtain State of Nevada Notary Public.

Knowledge of / Skills in / Ability to:

• A wide variety of data reporting, analysis, and communication; descriptive and inferential analysis techniques and interpretation.
• Computer applications used for statistical analysis and accounting information systems.
• Querying, integrating, analyzing, and presenting data from diverse sources.
• Strong analytical skills with the ability to handle multiple projects simultaneously.
• Strong quantitative and qualitative analytical and problem-solving skills.
• Budgeting processes and methodologies including budgeting controls.
• Accounting principles and fiscal forecasting.
• Prepare, format, and present management reports.
• Review expenses for trends and recommend possible alternatives.
• Articulate with excellent verbal and written communication skills.
• Planning, analytical, interpersonal communications including report and correspondence writing.
• Time management, including prioritizing assignments.
• Coordinate multiple projects and complex tasks simultaneously.
• Make quick and accurate decisions.
• Maintain high standards of accuracy, precision, organization, and attention to detail.
• Plan and organize work to meet schedules and deadlines.
• Understand and follow verbal and written instructions.
• Methods and procedures of continuous improvement.
• Establish and maintain effective working relationships with those contacted in the course of work to include but not limited to vendors, District staff, other agencies, and public.
• Work effectively and efficiently both individually and in a team environment.
• Assist technical staff in determining proper equipment, supplies, and materials.
• Operate office equipment including computers and strong working knowledge of MS Office, Infinite Campus, Adobe, Visio, and database programs.
• Technology with the ability to learn new software programs.
• Understand, interpret, follow, and explain federal and state laws and rules and department policies and procedures.
• Public and business administration practices.
• Governmental accounting and controls.

WORK ENVIRONMENT/CONDITIONS

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meetings and training rooms, libraries, residences, or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of items up to 50-100 lbs., such as paper, books, or driving a bus or automobile. Must be able to hear and respond to conversations on phones or computers. Must be able to have near/far visual acuity/depth perception/color vision/field of vision to drive buses and District vehicles. May be required to work flexible hours including early morning and late evenings.

THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.

The Washoe County School District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, political affiliation, or the presence of any sensory, physical or mental disability in any of its educational programs/activities, employment or employment opportunities, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e. Boy Scouts of America) from access to public school facilities use. The District is an Equal Opportunity Employer.

Site(s) Transportation

Internal Job Number 2024-25-E246083

Salary

Grade 24:

Sch A: $27.40 (entry step)
Sch B: $32.43 (entry step)

Salaries are subject to adjustment and may increase and decrease each fiscal year. New employees hired by Washoe County School District are normally placed on the entry step of the grade of the position. View the salary schedules here.

Additional Job Information

Benefit packages are available for all employees, eligible employees who are regularly scheduled to work 27.5 hours per week or more receive full benefits of the District which include but are not limited to;

• No waiting period on Medical, Dental, Vision and Life Insurance
• Employees may select an insurance plan wherein WCSD contributes 100% of insurance premiums.
• Sick Leave, Holiday Pay and Vacation Pay
• Public Employees Retirement System (PERS)
• Contribution options will be explained in detail during the New Employee Orientation.
• Salary Increases
• Longevity Bonuses
• Guidance Resources
• And More - Visit our Benefits page for more information.

Temporary employees working less than 6 months do not receive benefits.

New employees will be fingerprinted upon hire and every five years thereafter and will have $58.50 deducted from their first paycheck to help defray the cost of fingerprinting. Non-licensed employees will have $58.50 deduction when their fingerprints are completed every five years. Fingerprint fees are subject to change.

Any applicant who would like to request a reasonable accommodation in any step of the selection process should contact Human Resources at (775) ###-####.