Job Details

Our client is a leading medical manufacturer looking for a Data Entry Associate to work within the Sales Department. In this order fulfilment and data entry role, you will be responsible for sales order management, including invoice creation and document preparation, and financial reporting and order forecasting. The ideal candidate is consistent, detail oriented, understands logistics, and has experience using the SAP Ariba platform.

What the Data Entry Associate will do:

• Create commercial invoices and packing lists for international shipments
• Create customer invoices and packing lists for domestic shipments
• Print and label shipping documentation for shipment boxes
• Coordinate with freight carriers to troubleshoot pickups and deliveries
• Create and submit accurate ship notices in Ariba
• Create and update shipping information, including carrier details, tracking numbers, and delivery dates
• Generate invoices in Ariba
• Print and share shipping documentation
• Coordinate with freight carriers to troubleshoot pickups and deliveries
• Partner closely with QA, manufacturing, and accounting to ensure smooth shipping operations
• Analyze sales data to identify trends and gaps for financial reporting
• Respond to internal and external inquiries, providing relevant information
• Communicate effectively with global upstream teams via email
• Escalate issues in a timely manner
• Adhere to company financial policies and procedures to ensure compliance

What the Data Entry Associate needs to have:

• High school diploma or equivalent (required)
• Intermediate to advanced proficiency with Excel (required)
• Attention to detail, organized, and consistent
• Familiarity with shipping and logistics process
• Enjoys wearing multiple hats and learning different processes
• Experience handling large volumes of data efficiently (preferred)
• Optional: working understanding of Mandarin Chinese