Job Details

Senior Finance & Project Accounting Manager – Job Description

Job Title: Senior Finance & Project Accounting Manager
Reports To: CFO
Employment Manager:
Department/Division: Finance

Job Overview

We are seeking an experienced, detail-oriented, and highly capable Senior Finance & Project Accounting Manager to manage U.S. financial operations diligently and efficiently. This is a full-time position based in our Reno, Nevada office. The ideal candidate will have proven experience in project accounting, strong analytical skills, and the ability to thrive in a fast-paced, dynamic environment.

Duties and Responsibilities

Other duties may be assigned as needed.

Financial Management & Reporting

• Oversee the financial activities of the U.S. office, maintaining the general ledger and sub-ledgers in accordance with GAAP and company policy, including month-end close.

• Prepare monthly reconciliations of general ledger and balance sheet accounts.

• Prepare budget vs. actual reports on a quarterly basis.

• Prepare and maintain 13 weeks cash flow forecast.

• Manage employee compensation processes, including maintaining salary records, ensuring timely and accurate salary payments, and administering adjustments, increases, and bonuses in accordance with company policy.

• Prepare, process, and review payroll on a regular schedule.

• Maintain payroll records and ensure compliance with federal, state, and local laws.

• Coordinate with HR on employee changes, benefits, and deductions.

• Prepare and submit payroll-related tax filings and reports (e.g., W-2s, 1099s).

• Manage bank reconciliations and credit card accounts payable (AP) input and reconciliations.

• Process and analyze accounts payable; input purchase invoices and payment journals.

• Record accounts receivable (AR) transactions; assist with AR reporting and collections. Partner with the sales team to resolve inquiries.

• Assist with excise tax and sales tax processing/reporting.

• Manage U.S. accounting operational functions, including financial report preparation, financial system maintenance, and control procedures to mitigate risk and enhance reporting accuracy.

• Prepare monthly, quarterly, and annual financial statements for internal and external stakeholders.

• Analyze revenue and expenditure variances for project billing reports and budgets.

• Oversee cash flow management and produce timely, complete financial statements.

• Ensure all month-end general ledger entries are completed and balance sheet accounts are reconciled.

• Review purchase orders, contracts, escrow statements, and wire transfers to ensure compliance and mitigate risks.

• Monitor working capital levels and trends, advising management on risk mitigation strategies.

• Support project managers with online feedback and status updates of each project.

Process Improvement & Compliance

• Identify and implement automation opportunities to improve AP and AR accuracy and efficiency.

• Control U.S. spending to ensure expense validity and adherence to policies and transparency to the budget owners.

• Develop and enhance financial policies and procedures for the U.S. entity.

• Ensure compliance with local, state, and federal reporting requirements and tax filings.

• Manage corporate and property-related insurance programs.

Tax & Audit

• Coordinate with tax accountants for tax estimates, corporate returns, and annual tax planning.

• Review and submit monthly and quarterly local and state taxes for all relevant entities.

• Provide information for annual external audits and ensure timely completion.

Additional Responsibilities

• Assist with inventory control and reporting.

• Manage bank loans, including lender coordination, draw requests, and interest accrual calculations.

• Track and manage U.S. expenses and corporate credit cards.

• Maintain the chart of accounts, vendor, and customer databases, and file customer and vendor agreements.

• Prepare KPI, profitability, and job-costing reports.

• Perform ad hoc financial analysis and special projects as assigned.

Skills & Competencies

• Fluent in English with exceptional oral, written, and digital communication skills.

• Strong math aptitude and attention to detail.

• Excellent organizational skills and professionalism.

• Strong interpersonal skills and ability to work collaboratively across departments.

• Proficient in project planning, time management, and execution.

• Technology-driven and comfortable with documentation management systems.

Qualifications

• Bachelor's degree in accounting or equivalent work experience.

• 5–10 years of hands-on accounting experience.

• CPA designation preferred but not required.

• Experience working with AP/AR, virtual credit cards, and project automation tools with ERP integration.

• Experience working with inventories, international shipping, and project management.

• Private company accounting experience required; public accounting experience a plus.

• Small-company and B2B financial experience required; distribution company experience a plus.

• Strong general ledger, AP, AR, sales tax, and financial statement preparation experience.

• Ability to multitask, adapt, and work with all departments to achieve company goals.

Computer Skills

• Proficient with QuickBooks Online.

• Highly skilled in Microsoft Excel and Word; JET Reporting experience a plus.

• Experience with Microsoft Dynamics 365 Business Central or similar ERP systems.

Compensation:
$90,000 per year