Job Details

Administrative Coordinator II

Do you have a passion for excellent customer service, the ability to multi-task and complete projects critical to the successful operation of the facility? Come join our team and elevate your career! As an Administrative Coordinator II, you will play a crucial role in supporting our facilities' operations and managing daily administrative tasks while providing top-tier customer service to both internal and external stakeholders. In this role, you will offer proactive administrative support to multiple leaders and employees. Your responsibilities will include maintaining and assisting another administrative professional with office and breakroom supplies, conference room setups, the support of internal and customer meetings, and handling business meal support requests. You will also help employees prepare and submit expense reports and manage the creation and submission of indirect purchase requisitions as needed. Timely execution of clerical duties such as copying, scanning, and data entry will be part of your daily routine. You will support our administrative team by keeping us organized, on track, and operating efficiently, while also providing support to the operations facilities as needed. This position demands excellent organizational skills, attention to detail, strong communication abilities, and the capacity to multitask and work under pressure. Additionally, you will contribute to the completion of various projects and goals for both Operations and the MST Administrative team.

Responsibilities

• Coordinating and scheduling meetings and appointments including booking of conference rooms
• Assisting employees & leaders with coordinating travel arrangements and expense reports as needed
• Ensuring all expenses are appropriately charged and expensed
• Creating & submitting indirect purchase requests as needed
• Managing office and breakroom supplies and inventory to ensure that resources are adequately stocked and available
• Assisting with coordinating office events and activities to foster a positive work environment and employee engagement
• Supporting internal and customer meetings, including working with vendors for meal deliveries
• Helping cover the front desk at the corporate office when required, providing a professional and welcoming environment for visitors and staff
• Assisting in process enhancement efforts and testing new tools for the organization
• Ensuring compliance and company policies and procedures, while maintaining high standards of organizational governance
• Handling other administrative tasks as needed

Qualifications You Must Have

• High School Diploma or GED Equivalent and 2 years of administrative experience.
• Proficient knowledge of Microsoft Office tools, including Word, Excel and PowerPoint is required.
• Must have general knowledge of administrative practices, to include clerical duties such as data entry, filing and utilizing office equipment.
• Must have experience with maintaining a secured facility, or working in a military or Department of Defense environment.
• Professional demeanor and excellent communications skills required, including the ability to manage a multi-line phone system.
• Must be extremely dynamic, demonstrate initiative, and have the ability to multitask in a very fast paced-environment.
• Must be able to solve a variety of problems of moderate scope and complexity, and contribute to projects and goals.

Qualifications We Prefer

• Experience with Microsoft collaboration tools such as Teams and SharePoint
• Experience with Security and Safety protocols
• Experience with Concur Travel and Expense platform or other travel management system
• Knowledge and hands-on experience with AI tools and applications
• Leadership support

At Sierra Nevada Corporation (SNC) we deliver customer-focused technology and best-of-breed integrations in the aerospace and defense sectors. SNC has been honored as one of the most innovative U.S. companies in space, a Tier One Superior Supplier for the U.S. Air Force, and as one of America's fastest-growing companies.

This posting will be open for application for a minimum of 5 days and may be extended based on business needs. SNC offers a generous benefit package, including medical, dental, and vision plans, 401(k) with 150% match up to 6%, life insurance, 3 weeks paid time off, tuition reimbursement, and more.

IMPORTANT NOTICE: To conform to U.S. Government international trade regulations, applicant must be a U.S. Citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State or U.S. Department of Commerce. Learn more about the background check process for Security Clearances.

SNC is an Equal Opportunity Employer committed to an environment free of discrimination. Employment decisions are made based on merit without regard to race, color, age, religion, sex, national origin, disability, status as a protected veteran or other characteristics protected by law.