Job Details

The Facilities Coordinator is responsible for scheduling facility team members and following union rules. The facilities coordinator will manage financial requests, respond to work orders, and assign equipment as needed to facility team members.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Primary duties and responsibilities include, but are not limited to, the following:

• Schedule, manage, and approve facility team member punches through payroll system including PTO requests and following all requirements for attendance as directed.
• Post schedule for team members and communicate with leads and management on days off and any changes to the schedule.
• Complete and send all required documents with needed approvals for personal action, performance improvement, and pay discrepancies.
• Understand and follow union rules as outlined in the contract including communicating all openings, scheduling, and scheduling changes to the union representatives.
• Add and manage all Hotsos System users for the property, run reports as needed and stay updated on all system changes. Manage time per tickets along with deferred tickets and all involved within department.• Assist in budgets including questions or financial inquiries as requested.
• Fill out and submit all Capex requests to department Director of Property Operations.• Complete monthly expense reports, submit for approval, and send them to appropriate leadership.
• Keep bulletin board up to date as outlined in the Union Contract.
• Order all office supplies and warehouse items.
• Manage property trash removal, ordering bins, dump and returns, scheduling, etc.
• Respond to all department emails as required in a timely manner.
• Respond and communicate with the engineers and housekeeping on any questions regarding work orders or room issues.
• Assist with scheduling for sub-contractors.
• Assign radio call numbers, keys, and equipment for the engineers with the assistance of leads.
• Manage vending equipment and create sign-ons for engineers.• Assist leadership and engineers as needed with any project/order.• Any other duties as assigned within the scope of this position.

KNOWLEDGE/SKILLS/ABILITIES

• Effectively communicate with coworkers, members of the department leadership, and other departments.
• Ability to interpret and follow through on a variety of instructions furnished in written, oral, diagram, or schedule form.
• Excellent time management and organizational skills.• Ability of complex reading, writing, math, and task completion skills is required.
• Must have the following skills: Computer Programs (excellent Microsoft skills) clerical, compiling, coordination, instructing, following instructions, memorization, problem solving, independent judgment, and decision making.
• Flexible to work all shifts including holidays, nights, and weekend hours as business needs dictate.
• Must be a minimum of 21 years of age.

EDUCATION and/or EXPERIENCE

Must have 3 years' experience in facilities/construction clerical or any combination of education, training, or experience that provides the required knowledge, skills, and abilities.

PHYSICAL DEMANDS

• While performing the duties of this job, the team member is constantly sitting, occasionally standing, walking, reaching overhead, and bending over during the duration of their shift.
• Must be able to frequently lift/carry and push/pull up to 50lbs or less.
• The team member will occasionally have repetitive use of both feet, frequently have repetitive use of both hands and require frequent light and firm/strong grasping motions. Finger dexterity of both hands will be constantly required.
• Constant use of vision abilities is required including distance, depth perception, field of vision, and color vision.
• The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

• Work performed indoors and outdoors, alone and frequently with and around others. Team Member will perform workface-to-face including verbal contact with others on extended shifts around computer equipment, mechanical devices, flame/heat generated devices, and other electrical devices.
• Team member may have to work in confined areas, extreme heat, extreme cold, wet and/or humid conditions as well as around solvents/oils, dirt/dust, moving objects, high places, and slippery surfaces.
• The noise level in the work environment is usually moderate but may be loud at times and possible exposure to vibrations.
• Team Member may be exposed to fumes/odor and/or secondhand smoke.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.