Job Details

University of Nevada, Reno

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

The University of Nevada, Reno is recruiting an Administrative Assistant 3 for the College of Business. This position will provide administrative support to the Chair, faculty, and students of the Accounting and Information Systems departments. This position requires a high level of organization, attention to detail, and the ability to work independently while following established guidelines and procedures.

Key responsibilities include, but are not limited to:

• Instructional/Academic Program Support: Provide information to students on processes, forms, prerequisites, and deadlines. Monitor class section enrollment numbers, advise faculty on status, coordinate student add/drop processes, and enter finalized course schedules into MyNevada.
• Faculty and Chair Support: Assist with classroom materials, book rooms for meetings, handle travel arrangements, collect and submit textbook orders, maintain office supplies, and coordinate events.
• Fiscal Responsibilities: Assist the Chair in managing department budgets and accounts, monitor status, provide projections and updates to faculty and chair, initiate financial transactions and reconcile.
• Human Resources Support: Prepare transaction documents for LOAs and student employees, serve as search coordinator for all department recruitments, maintain updated records as needed.
• General Office Duties: Answer phones, assist guests, distribute mail, maintain office supplies, perform data entry tasks, work effectively on a college administrative team that serves all departments.

Required qualifications include graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities. Preferred qualifications include experience in Workday, Microsoft Word and Excel.

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs. In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. The Perks of Working at UNR include health insurance options including dental and vision, life insurance, generous annual and sick leave, E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options, many local businesses offer discounts to WolfCard holders, Mountain EAP supports employees (and eligible dependents) through life's difficult moments, Staff Employees' Council (SEC) represents all Classified employees, and the University offers training and educational opportunities available to employees through the Nevada System of Higher Education institutions.

The University of Nevada, Reno's College of Business is the premier provider of business education in the region. For more information, please visit the following link: www.unr.edu/business/about.

Jasmine Stanley - ...@unr.edu