Job Details

Career Services Advisor - Externship Coordinator MA Experience Required!

The Medical Assisting Externship Coordinator plays a vital role in bridging the gap between classroom instruction and hands-on workforce experience. This position manages all aspects of the externship processincluding site development, student placement, compliance, and documentation with the ultimate goal of converting externship opportunities into employment outcomes.

The Externship Coordinator fosters strong partnerships with healthcare employers who are seeking to hire qualified graduates and ensures students begin and complete their externship modules on time. By supporting both students and externship sites, this role directly contributes to program completion, graduate employment benchmarks, and institutional compliance with accreditation standards.

Responsibilities include securing, maintaining, and expanding a network of externship sites that prioritize externship-to-hire conversions; coordinating student externship placements to ensure 100% on-time starts with the beginning of the externship module; monitoring student attendance, progress, and completion of required externship hours to support timely graduation; conducting site visits, mid-point check-ins, and final evaluations to ensure high-quality learning environments and address issues proactively; confirming all required documentation (immunizations, agreements, evaluations) is complete and compliant prior to placement; collaborating with Career Services Advisors to align externship experiences with long-term employment opportunities; maintaining accurate, real-time records in the Student Information System, including documentation required for accreditation and regulatory compliance; providing clear communication and support to students and site supervisors regarding expectations, policies, and program requirements; representing the college professionally with employers and community partners; participating in outreach and career events as needed; serving as a student advocate by troubleshooting challenges, resolving concerns, and ensuring positive externship experiences; and achieving extern-to-hire conversions, on-time placement, completion rate, last date attended, site development, compliance & documentation, and satisfaction metrics.

Pay Range: The hourly pay range for this position is Min $24.00 Mid $26.00 Max $28.00. Typical hiring range is between the minimum and midpoint of the above pay range. Actual starting base pay may vary based on factors such as education, experience, skills, location, and budget.

Qualifications

• Required: Minimum of three (3) years of hands-on Medical Assisting experience that supports qualification to serve as the externship instructor of record under applicable accreditation guidelines and institutional requirements.
• 2+ years of experience in project coordination, community engagement, employer relations, or career services preferred.
• Strong organizational and time management skills; proven ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills with a professional and approachable demeanor.
• Customer-service mindset with the ability to build and maintain positive relationships with students, employers, and faculty.
• Working knowledge of the healthcare industry.
• Valid driver's license and reliable transportation required; ability to travel frequently for externship site visits.
• Proficient in Microsoft Office Suite; comfortable using data tracking systems, Student Information Systems (SIS), or CRMs.
• Familiarity with ABHES & ACCES accreditation and prior experience in externship or career services or is a plus.

Additional Information

We Offer:

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks' starting Vacation per year. Increasing based on years of service with company
• 12 paid Holidays and 1 Floating Holiday
• 401K with a Company Match
• Company Paid Life Insurance at 1x's your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on program